Zoho Expense

Zoho Expense is VAT-compliant online expense reporting software, tailor-made for businesses to automate expense report creation, streamline approvals and make swift reimbursements.


Ostratto is partnered with Zoho which means that we work closely together to provide the best possible service to our shared users and have access to advanced levels of support should we need it.


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Expense reporting software crafted for businesses of all sizes

Auto-scan expense receipts

Just click a picture of your receipt and all the important information will be parsed and created as an expense automatically.

Reconcile cards automatically

Directly fetch corporate card feeds from card providers and reconcile the transactions with expenses automatically.

Simplify multi-level approvals

Build sophisticated, multi-stage, and automatic approval flows so that all expenses are examined properly.


Ensure policy compliance

Make sure that employees stick to policies and never go overboard on T&E expenditure by setting up spending limits.

Audit expense reports better

With a dedicated audit trail report, audit expenses effectively and ensure there are no phoney expenses, come tax season.

Automate expense accounting

Expense data can be synced automatically with your accounting software, enabling effective expense accounting.

From receipt to reimbursement

Capture receipts effortlessly
Report expenses the right way
Approve in real-time
Reimburse quicker
Analyse spend prudently
Capture receipts effortlessly


All you need is a smartphone with the Zoho Expense app. Users can click a picture of the receipt and an expense will be created automatically.


  • Auto-scan receipts
  • Record business mileage
  • Connect debit/credit card for automatic feeds
  • Create multi-currency expenses

Report expenses the right way


Once the business trip is complete, employees can add all the expenses to a consolidated report and submit it for approval.

  • Schedule expense report creation and submission
  • Detect fraud with policy violations and duplicate expense alerts
  • Collaborate through comments

Approve in real-time


Managers can be notified on expense report submission, via multiple channels.

  • Create multi-stage, non-linear approval flows
  • Get notified about policy violations
  • Set up auto-approval or auto-rejection
  • Be reminded about pending approvals

Reimburse quicker


Employees no longer have to wait weeks for reimbursements. Track pending reimbursements and reimburse on time.

  • Reduce employee wait period by tracking pending reimbursements
  • Receive realtime notifications about reimbursements

Analyse spend prudently


Track every penny that is spent and stay on top of organisational expenses with a diverse set of expense analytics.

  • Get 25+ analytic reports
  • Schedule analytic reports to be delivered periodically
  • Audit expenses better with audit trail reports

Expenses From Anywhere

Whether you are at the office or on the road, Zoho Expense makes it easy to stay on top of your expenses. Record expenses as they happen, so that you don't have to carve out time from your already busy day.

Corporate, Debit, and Credit Card Expense Management

Sync your debit, credit, or corporate card transactions with Zoho Expense. All your card transactions are fetched daily, so you don't have to waste time re-entering expenses.​

Effortless Expense Reports

Zoho Expense organises your expenses into a clear report that you can submit with the click of a button.

Quick Approvals

If reviewing expenses feels like heavy labor, let us lighten the load. Approve or reject expense reports with a click of a button.

Insightful Analytics

View where your business has incurred the most expenses with comprehensive analytics. Analyze your employees' expenses and view analytic reports of policy violations to track excessive spending.


Pricing

Zoho Expense is offered in three tiers of packaging to suit your business - Free, Premium and Enterprise.

Check out the different packages below.

Monthly
Yearly
Monthly

Free

£0 per user/month
Try Now
(Includes 3 users)

1 policy
1 automated workflow
5 GB receipt storage
 

✓ Mileage Expenses
✓ Multi-Currency Expenses
✓ Importing card transactions
✓ Customer / Project tracking
✓ VAT tracking
✓ Cost allocation
✓ Basic Expense Rules
✓ Customer / Project tracking
✓ Email Support
✓ Mobile applications
✓ SSL encryption
✓ Multi-factor authentication


Premium

£3 per user/month
Try Now
(Minimum 10 users)

25 policies
 25 automated workflows
Unlimited receipt storage
Unlimited auto-scans

✓ Mileage Expenses
✓ Multi-Currency Expenses
✓ Importing card transactions
✓ Customer / Project tracking
✓ VAT tracking
✓ Cost allocation
✓ Advanced Expense Rules
✓ Customer / Project tracking
✓ Email Support
✓ Mobile applications
✓ SSL encryption
✓ Multi-factor authentication
✓ Expense Report Automation
✓ Accounting Integration
✓ Advanced Approval Flows
✓ Corporate Card Reconciliation
✓ Customisable Roles


(Minimum 10 users)

25 policies
 25 automated workflows
Unlimited receipt storage
Unlimited auto-scans

✓ Everything in the Free plan +

✓ Expense Report Automation
✓ Accounting Integration
✓ Advanced Approval Flows
✓ Corporate Card Reconciliation
✓ Customisable Roles


Enterprise

Get a Quote
Try Now
(Minimum 500 users)

Unlimited policies
 Unlimited automated workflows
 Unlimited receipt storage
 Unlimited auto-scans

✓ Mileage Expenses
✓ Multi-Currency Expenses
✓ Importing card transactions
✓ Customer / Project tracking
✓ VAT tracking
✓ Cost allocation
✓ Advanced Expense Rules
✓ Customer / Project tracking
✓ Email Support
✓ Mobile applications
✓ SSL encryption
✓ Multi-factor authentication
✓ Expense Report Automation
✓ Accounting Integration
✓ Advanced Approval Flows
✓ Corporate Card Reconciliation
✓ Customisable Roles
✓ TMC Integration
✓ ERP Integration
✓ Single Sign On (SAML)
✓ Live Chat Support
✓ Dedicated Account Manager


(Minimum 500 users)

Unlimited policies
 Unlimited automated workflows
 Unlimited receipt storage
 Unlimited auto-scans

✓ Everything in the Premium plan +
  
✓ TMC Integration
✓ ERP Integration
✓ Single Sign On (SAML)
✓ Live Chat Support
✓ Dedicated Account Manager


Yearly

Free

£0 per user/month
Try Now
(Includes 3 users)

1 policy
1 automated workflow
5 GB receipt storage
 

✓ Mileage Expenses
✓ Multi-Currency Expenses
✓ Importing card transactions
✓ Customer / Project tracking
✓ VAT tracking
✓ Cost allocation
✓ Basic Expense Rules
✓ Customer / Project tracking
✓ Email Support
✓ Mobile applications
✓ SSL encryption
✓ Multi-factor authentication


Premium

£2.50 per user/month
Try Now
(Minimum 10 users)

25 policies
 25 automated workflows
Unlimited receipt storage
Unlimited auto-scans

✓ Mileage Expenses
✓ Multi-Currency Expenses
✓ Importing card transactions
✓ Customer / Project tracking
✓ VAT tracking
✓ Cost allocation
✓ Advanced Expense Rules
✓ Customer / Project tracking
✓ Email Support
✓ Mobile applications
✓ SSL encryption
✓ Multi-factor authentication
✓ Expense Report Automation
✓ Accounting Integration
✓ Advanced Approval Flows
✓ Corporate Card Reconciliation
✓ Customisable Roles


(Minimum 10 users)

25 policies
 25 automated workflows
Unlimited receipt storage
Unlimited auto-scans

✓ Everything in the Free plan +

✓ Expense Report Automation
✓ Accounting Integration
✓ Advanced Approval Flows
✓ Corporate Card Reconciliation
✓ Customisable Roles


Enterprise

Get a Quote
Try Now
(Minimum 500 users)

Unlimited policies
 Unlimited automated workflows
 Unlimited receipt storage
 Unlimited auto-scans

✓ Mileage Expenses
✓ Multi-Currency Expenses
✓ Importing card transactions
✓ Customer / Project tracking
✓ VAT tracking
✓ Cost allocation
✓ Advanced Expense Rules
✓ Customer / Project tracking
✓ Email Support
✓ Mobile applications
✓ SSL encryption
✓ Multi-factor authentication
✓ Expense Report Automation
✓ Accounting Integration
✓ Advanced Approval Flows
✓ Corporate Card Reconciliation
✓ Customisable Roles
✓ TMC Integration
✓ ERP Integration
✓ Single Sign On (SAML)
✓ Live Chat Support
✓ Dedicated Account Manager


(Minimum 500 users)

Unlimited policies
 Unlimited automated workflows
 Unlimited receipt storage
 Unlimited auto-scans

✓ Everything in the Premium plan +
 
✓ TMC Integration
✓ ERP Integration
✓ Single Sign On (SAML)
✓ Live Chat Support
✓ Dedicated Account Manager


Prices exclude local taxes.

Can I try the product before purchasing it?
Sign up for a 28-day free trial. Enjoy all of Zoho Expense's features without even supplying your credit card information.

Can I use the product for free?
Zoho Expense has a free plan that includes up to 3 users.

How secure are my transactions?
All your financial transactions are secured with Zoho Expense through SSL encryption.

How long are your contracts?
Zoho Expense is a pay-as-you-go service, so you are not bound by a contract to stay subscribed. You can start and stop your subscription with us any time you want.

How can I pay for Zoho Expense?
We accept payments via Visa, MasterCard, and American Express.  

For further details, please contact us.

Do you store my credit card information?
No, we don't store your credit card information. Take a look at our Privacy Policy to know more.

Have more questions?
Contact us. We would be happy to chat.

Experience paperless receipt tracking.

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